HCLTech is seeking a seasoned executive assistant to the CMO to provide high-quality administrative support and be her right-hand partner.
The ideal candidate will be proactive, be a strong written and verbal communicator, able to manage multiple priorities concurrently, show a strong commitment to go above and beyond, and have a proven track record of exemplary accountability. The candidate will have supported senior level leaders with a global team and understand global time zones and cultures.
Responsibilities
- Understands the business preferences and priorities of the CMO; can speak/be fluent in Marketing language, and if no prior experience working with Marketing, is a quick study
- Works closely and effectively with the leader to keep her well informed of upcoming commitments as appropriate.
- Coordination with team in Asia to partner on procurement needs, POs, etc.
- Deep familiarity with Microsoft Teams and virtual events
- Completes expense reports, composes, and prepares confidential correspondence, arrange complex and detailed domestic and international travel plans, itineraries, and agendas.
- Compile documents for travel-related meetings.
- Researches, prioritizes, and follows up on incoming issues and concerns and determine the appropriate course of action. Provide a prompt referral or response.
- Manages CMO appointments; communicates freely with key CMO contacts
- Delivers critical communication with a hands-on approach. Draft acknowledgment letters, personal correspondence, and other tasks that facilitate the leader's ability to lead the company effectively.
- Manages deadlines effectively and with a sense of urgency.
- Prioritizes conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Has a passion for internal meeting/offsite coordination, and is happy to travel and be on the ground for meetings as needed
- Coordinates and follows up on special projects for the leader.
- Is discreet, maintains confidentiality.
Education and Desired Soft Skills
Bachelor or associate's degree preferred with 12+ years of providing exceptional administrative support to multiple C-level executives.
Personable, confident and collaborative. Go-getter and driven. Will require patience in learning new processes and systems. Strong executive presence, someone who doesn’t except status quo and is looking for better and more efficient ways to get things done.
About HCLTech
HCLTech is a global technology company, home to more than 219,000 people across 60 countries, delivering industry-leading capabilities centered around digital, engineering, cloud and AI, powered by a broad portfolio of technology services and products. We work with clients across all major verticals, providing industry solutions for Financial Services, Manufacturing, Life Sciences and Healthcare, Technology and Services, Telecom and Media, Retail and CPG, and Public Services.
